Upload a PayPal monthly PDF statement and get a clean Excel (.xlsx) or CSV file with every payment, fee, refund, and transfer in its own row, ready for bookkeeping, reconciliation, and tax prep.
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PayPal (NASDAQ: PYPL) is one of the most common ways US businesses, online sellers, and freelancers get paid, so its statements end up at the center of a lot of bookkeeping. The official record is the monthly statement you pull from Activity, Statements, as a PDF. PayPal does also offer a CSV activity download, but that file mixes in pending holds, authorization events, and multi-currency rows, which is exactly the noise a bookkeeper does not want when they are trying to tie out a month. The PDF monthly statement is the clean version, with the opening and closing balance printed on it, and that is the document accountants reconcile against and auditors accept. This converter turns that PDF statement into rows you can sort, categorize, and import, keeping the fees and the balances intact so the numbers still match the statement.
Date, name, description, gross, fee, and net land in their own columns, so you can sort, total, and categorize PayPal activity without retyping a single transaction.
Built-in OCR pulls transactions out of scanned or emailed statements, so a bookkeeper who only received the PDF can convert it without ever logging into the client's PayPal account.
Gross, fees, and net are preserved line by line, so the export reconciles against the opening and closing balance printed on your PayPal statement, exactly what auditors check.
Four steps, no software to install.
Log in to PayPal, go to Activity, then Statements. Choose Monthly, pick the period you need, request the PDF, and save it when the download is ready.
Drop the PDF into the converter at the top of this page. Password-protected files are detected the moment you upload them.
The transactions are read into rows. Check the preview and choose the columns you want to keep.
Download a clean .xlsx or .csv file, ready for QuickBooks, Xero, NetSuite, or your own spreadsheet.
Want the click-by-click version with screenshots of every PayPal menu? Follow our guide to exporting a PayPal statement to CSV or Excel, then bring the PDF back here to convert it.
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PayPal statements carry more than simple debits and credits. Each sale can come with its own processing fee, refunds reverse earlier payments, and money moves out when you transfer to your bank. The converter keeps that detail intact so nothing has to be re-entered.
Export to Excel (.xlsx) for analysis or CSV for clean imports. The CSV maps neatly into accounting tools, so you can bring PayPal activity straight into your books. If you keep QuickBooks Desktop, you can take that CSV one step further and turn it into a QBO file with a CSV to QBO converter.
Download the monthly statement as a PDF from PayPal, under Activity then Statements, then upload it to the converter at the top of this page. It reads each transaction into rows and lets you export a clean Excel (.xlsx) or CSV file. The whole process takes about a minute per statement and needs no software install.
Log in to PayPal, click Activity, then Statements (or Statements and Taxes), and choose Monthly. Pick the period you need, click Request under the PDF column, wait a moment, and the button changes to Download. Save the PDF, then upload it here to turn it into Excel or CSV for your books.
The raw CSV download includes pending holds, authorizations, and, if you sell in more than one currency, mixed currency rows that make a month hard to total. The PDF monthly statement is the settled, balanced record, with opening and closing figures. Converting that PDF gives you the clean version your accountant reconciles against, not the noisy activity feed.
Yes. PayPal charges a processing fee on most payments you receive, and the converter keeps the gross amount, the fee, and the net you keep on their own lines or columns. That separation matters for bookkeeping, because the fee is a deductible expense and the gross is your income, so they need to be recorded apart, not netted together.
You can convert each monthly PDF and combine the results into one workbook. PayPal limits a single statement request to 12 months of activity and keeps history for up to seven years, so for tax prep or a year-end close you download the months you need, convert them here, and stack the exports into a single Excel file for the period.
Files are encrypted in transit and at rest while they are processed, and the conversion runs without sharing your data with third parties. You stay in control of the file and the resulting export. Because it works straight from the PDF, you never have to hand over your PayPal login or grant anyone access to your account.
It handles both. Built-in OCR reads scanned or emailed statements, not just clean digital downloads. Password-protected PDFs are detected the moment you upload them, so you can unlock the file and convert it without losing any transaction detail along the way.
The step-by-step PayPal download walkthrough.
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