Articles and updates on bank statement conversion, reconciliation and automation.
A small business chart of accounts organizes every account into five types: assets, liabilities, equity, income, and expenses. See the standard number ranges, a sample list, and how to build one from your bank statements.
Read articleA full list of small business expense categories mapped to the IRS Schedule C line each one belongs on, plus how to categorize them straight from a bank statement.
Read articleACH SEC codes are the three-letter codes that say how an ACH payment was authorized. See the full list (PPD, CCD, WEB, TEL, CTX, IAT and more) in one table, and how to spot them on your bank statement.
Read articleThe QuickBooks bank feed only pulls about 90 days of history, but there is no date limit on transactions you upload from a file. Here is the workflow for getting old and historical statements in cleanly.
Read articleExcel for Mac has no Get Data from PDF option and Numbers cannot open a PDF statement, so the reliable path on a Mac is to convert the PDF to XLSX or CSV first, then open it in either app.
Read articleDo not invoice every ticket. Record one daily sales summary that mirrors your POS Z-report, book tips as a liability, split out merchant fees, and use a clearing account so the bank deposit reconciles.
Read articleThe net DoorDash or Uber Eats deposit hides gross sales, commission, marketing fees, refunds, and platform-collected sales tax. Record gross revenue, split each fee, and skip the tax the platform already remits.
Read articleAutomated sales tax in QuickBooks Online charges the right rate by location, keeps collected tax as a liability, and tells you when to file. Here is the setup, where the tax lands, and how to record the payment correctly.
Read articleInventory is an asset when you buy it, not an expense. QuickBooks posts cost of goods sold automatically the moment you sell the item. Here is the correct setup, the exact entries, and the few times you record COGS manually.
Read articleRefund Receipt, Credit Memo, or Expense? The right choice depends on whether the customer already paid and whether you are returning cash or giving credit. Here are the exact steps for each and how to avoid a double refund.
Read articleCancel anytime from your account settings · refund policy
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