Propertyware Pricing for Basic, Plus and Premium Plans

Propertyware pricing is $1.00 per unit per month on Basic, $1.50 on Plus and $2.00 on Premium, with monthly minimums of $250, $350 and $450. Implementation is a one time fee of two times the monthly subscription, Enterprise and API access add $1 per unit per month, and billable units move in 50 unit steps. Those rates have not changed since at least January 2021.

We read the live Propertyware pricing page on 6 October 2026, including the check marks on each plan card, and compared it with archived copies of the same page from January 2021, September 2022 and March 2025. The per unit rates, minimums and the implementation rule are identical in all of them. Propertyware is part of RealPage and sells mainly to single family and mixed portfolio managers, which is why the minimums assume a few hundred doors.

How much does Propertyware cost per month?

Here is the full published price list. The pricing page asks you to contact sales to buy any plan, but it does print the numbers, which most of its competitors no longer do.

Every plan includes global customization and reports, marketing, property management, owner and tenant portals, maintenance, accounting, screening, payments, unlimited support, unlimited storage and unlimited online training. The page adds that transaction fees apply for screening and payments. It does not print those fees, and the amounts tenants see vary with how each management company configures payments, so ask for them in your quote rather than relying on a review site figure.

What Propertyware costs at your unit count

The minimum is the number that catches small companies. Below roughly 250 units every plan bills its floor, so a 120 door portfolio on Plus pays $350 a month, the same as a 230 door one. Above that, cost scales in a straight line with units. The table shows the monthly bill, the one time implementation and the first year total (twelve months plus implementation) on the published rates.

Add the Enterprise/API option and a 1,000 unit company on Plus moves from $1,500 to $2,500 a month. Because billable units are adjusted in 50 unit increments, confirm with sales whether your count rounds up to the next step; at 1,020 units it is the difference between billing 1,000 and 1,050 units.

Is Propertyware Plus worth it over Basic?

Plus costs 50 cents more per unit and buys three things: two way text messaging, eSignature and inspections. For a 400 unit portfolio that is $200 a month more. If your leasing team already pays separately for an eSignature tool and your field staff run move in and move out inspections on paper, Plus usually pays for itself, because those tools are now inside the system and tied to the unit record. If your company is accounting led and outsources leasing, Basic covers the ledger, portals and payments.

Premium adds maintenance projects and vendor portals for another 50 cents per unit. It makes sense when you run turns and capital projects across many homes and want vendors to see work orders and submit invoices themselves. Once vendor invoices arrive through a portal, the next bottleneck is paying them; teams at that stage often add accounts payable automation so approvals and payments stop living in email.

Propertyware pricing compared with Buildium and Rent Manager

The three platforms sell to overlapping buyers but price in different ways, so compare the bill at your own unit count rather than the headline rate.

Buildium figures come from its live pricing page on 30 September 2026; Rent Manager figures are the last rates it published, in January 2025, before it moved to quotes. Our Buildium pricing breakdown and Rent Manager pricing history go through each tier and fee in detail.

The cost that is not on the pricing page

Propertyware has no bank feed and no way to import bank transactions. Its Import Data workbook (Settings, Administration Setup, Import Data) covers lease charges and payments, owner journal entries, portfolio balances, the chart of accounts, bills, vendors, owner draws and work orders. Bank activity is not on that list. Reconciliation happens under Banking, Reconcile: you enter the statement ending balance and date, then tick each Money In and Money Out line against the statement, and Propertyware's own help article tells you to work from the printed or PDF statement.

For a company with 40 owner operating accounts, a trust account and a security deposit account, that is 40 or more PDFs to read line by line every month, plus any history you need when you take over a portfolio. The software subscription is the small number. Staff time spent matching PDF lines is the large one.

The faster route is to turn each PDF statement into a spreadsheet first. Sorted by amount or date, a converted statement lets you tick a whole month in Propertyware in minutes, flag what is outstanding, and keep a clean file for owner questions and audits. That is exactly what our Propertyware bank statement converter does: upload the PDF, get every transaction with dates, descriptions, amounts and running balance in Excel or CSV, and check the totals against the statement before you start ticking. Scanned statements from small banks go through OCR. If you also manage portfolios on other systems, the bank statement converter for property managers covers the same workflow across platforms.

BankXLSX Starter is $49 a month, or $24 a month billed yearly, for 800 pages with unlimited users, which is less than the Basic minimum alone. Plus adds bulk upload of up to 50 statements at once for month end and portfolio takeovers. A new account can convert 15 pages once with no credit card, so you can test it on a real owner statement before you pay. See all plans on the pricing page.

What to ask Propertyware sales before you sign

• Do my billable units round up to the next 50 unit step, and how are garages, storage and commercial units counted?
• What exactly does implementation include for my portfolio size, and is data migration from my current system part of it?
• What are the screening and tenant payment transaction fees, and who pays them?
• Do I need the Enterprise/API add on for the integrations I use today?
• Is there a term commitment, and how is the rate handled at renewal?

Propertyware lists a sales line at 1.855.976.9502 and support at 1.800.704.0154 on its pricing page.

Frequently asked questions

How much does Propertyware cost per unit?

Propertyware costs $1.00 per unit per month on Basic, $1.50 on Plus and $2.00 on Premium. Each plan has a monthly minimum of $250, $350 and $450, and implementation is charged once at two times the monthly subscription. Enterprise and API access add $1 per unit per month to any plan.

What is the minimum monthly fee for Propertyware?

The minimums are $250 a month on Basic, $350 on Plus and $450 on Premium. Below about 250 units on Basic, 233 on Plus and 225 on Premium you pay the minimum rather than the per unit rate, which is why Propertyware is usually priced for portfolios of a few hundred doors or more.

How much is the Propertyware implementation fee?

Implementation is two times your monthly subscription, paid once. A 500 unit portfolio on Plus pays $750 a month, so implementation is about $1,500 and the first year comes to roughly $10,500 including setup. On the minimum Basic plan, implementation is $500.

Does Propertyware charge per user?

No. Propertyware prices by unit with a monthly minimum and the pricing page lists no seat fee. What changes the bill is the unit count, the plan, the Enterprise/API add on, the optional contact center and website services, and transaction fees on screening and payments.

What is the difference between Propertyware Basic, Plus and Premium?

All three include accounting, owner and tenant portals, maintenance, marketing, screening and payments. Plus adds two way text messaging, eSignature and inspections. Premium adds maintenance projects and vendor portals on top of that. Everything else on the plan cards is the same.

Can you import bank statements into Propertyware?

Propertyware's Import Data workbook covers leases, charges, owners, vendors, bills and journal entries, not bank transactions, and reconciliation is done by ticking Money In and Money Out against the statement. Converting the PDF statement to Excel first gives you a sortable list to tick against, which is far faster on long statements.