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Look, I get it. You're probably here because you tried copying stuff from a Webster PDF into Excel and it went sideways. Maybe you're doing month-end reconciliation for your small business. Or maybe you're prepping for taxes. Whatever the reason, manually typing transaction data sucks.
Webster statements have all this stuff mixed together—Zelle payments, ACH transfers, card settlements, merchant fees. When you copy-paste, dates turn into text, numbers lose their decimals, and running balances become completely useless. You end up spending way more time fixing formatting than actually analyzing your data.
That's where this comes in. Upload your PDF, wait like 20 seconds, download Excel. Done. Everything's formatted correctly, running balances are accurate, and you can actually use the data for something useful.
Webster (and Spark Business) statements pack a lot into one document. Here's what makes them tricky.
Zelle transactions show up with weird descriptions that don't always make sense. Sometimes it's just "ZELLE" with a reference number. Sometimes it includes the recipient name. Our converter figures out which is which and keeps the reference numbers separate so you can match them up later.
If you're using Spark Business or have merchant services, those card settlements come through as batches. One line might represent dozens of transactions. We extract the settlement date, batch number, and net amount so you can reconcile against your point-of-sale system.
ACH transfers and wire transfers look similar but they're different beasts. ACH takes a few days, wires are instant. Our parser identifies which is which and tags them accordingly. Super helpful when you're tracking cash flow timing.
Monthly fees, transaction fees, wire fees—they're all over the place. Some show up at the beginning of the statement, some at the end, some mixed in with transactions. We pull them all into one column so you can easily see what you're paying.
Quick heads up: Webster statements sometimes have interest payments or credits that show up weird. We catch those and format them properly so they don't mess up your calculations.
Could be from Webster online banking, Spark Business portal, or even a scanned copy. Monthly statements, quarterly summaries—doesn't matter. We handle checking accounts, savings, business accounts, whatever Webster account type you've got.
The system looks at your PDF and figures out what's what. It finds transaction tables, recognizes date formats (Webster uses MM/DD/YYYY), separates debits from credits, pulls out reference numbers, and identifies transaction types (Zelle, ACH, wire, etc.).
"I was doing this manually for months before finding this. Wish I'd known about it sooner—would've saved me hours." — Mike R., Small Business Owner
Processing finishes in like 20-30 seconds usually. You'll see a preview first—check that everything looks right. Then download as Excel XLSX or CSV. Drop it into QuickBooks, Xero, or whatever accounting software you're using. Or just open it in Excel and start working.
Transaction dates in MM/DD/YYYY format. Excel recognizes them as actual dates, so sorting and date functions work properly.
Full transaction descriptions—Zelle payments, merchant names, ACH descriptions, everything stays together.
Transaction reference numbers, Zelle confirmation codes, ACH trace numbers—all the stuff you need for matching.
Transaction type: ZELLE, ACH, WIRE, CARD, FEE, etc. Makes filtering super easy.
Money going out and money coming in, formatted as currency. Ready for SUM formulas and calculations.
Running balance after each transaction. We validate it against the statement to make sure it's accurate.
You're running a small business, maybe using QuickBooks or Xero. Every month you've got to reconcile your Webster business account. Instead of manually entering transactions, export to Excel and import directly. Saves hours.
If you're using Zelle a lot (which a lot of Webster customers do), tracking those payments can be a pain. Export to Excel and you can filter by transaction type, match Zelle payments with invoices, and see who paid what.
Come tax time, you need to categorize everything. Having your Webster transactions in Excel means you can add category columns, use pivot tables, and send clean reports to your accountant. Way better than handing over a stack of PDFs.
If you've got Spark Business or merchant services, those fees add up. Export to Excel and you can see exactly what you're paying in card processing fees, monthly fees, and transaction fees. Helps with pricing decisions.
Both formats work, but they're different. Here's when to use which.
If you're importing into QuickBooks or Xero, check their docs—most want CSV for bank imports. If you're doing analysis in Excel with formulas and pivot tables, go with XLSX. You can always convert CSV to XLSX later, but you'll lose some formatting.
We give you both options, so you're covered. Download one, realize you need the other? Just convert again—takes like 20 seconds.
Got old paper statements you scanned? Or maybe you took a photo with your phone? That works too. Our OCR reads text from images just as well as it reads from digital PDFs.
It handles different fonts, deals with slight rotation, and even works with shadows or bad lighting. If you can read it, our OCR can probably extract it.
Pro tip: For best results with scanned docs, make sure the image is clear and text isn't tiny. If you're taking photos, lay the statement flat on a well-lit surface to avoid shadows.
Financial statements are sensitive. Here's how we handle that.
File transfers use SSL encryption—same thing banks use.
Files get deleted from our servers right after processing finishes.
We don't keep your statements or transaction data—everything gets processed and removed immediately.
All of them—checking, savings, Spark Business accounts, commercial accounts. If it's a PDF statement from Webster, we can convert it.
Yep. Zelle transactions include reference numbers and recipient info—all of that gets extracted into separate columns so you can match them up.
Sure. Upload multiple PDFs at once. Each one gets processed separately, and you can download them individually or combine them.
We validate running balances and flag discrepancies. If something looks off, you'll see a warning. Always check the preview before downloading.
We export XLSX (modern Excel) and CSV. XLSX works with Excel 2007 and later, plus Google Sheets and other modern spreadsheet apps.
We get 99%+ accuracy on clear scans. For best results, make sure the image is in focus and well-lit. Blurry images might need a few manual corrections.
