Professional-grade bank statement conversion built for US accountants and bookkeepers. Extract transaction data into clean Excel rows you can review before export.
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Accountants convert PDF bank statements to Excel to build workpapers that foot. Upload the statement, get every transaction as dated, described, signed rows with a running balance column, then agree the converted closing balance to the balance printed on the statement. That single check proves the extraction was complete, which is what a reviewer or an auditor is actually asking for. BankXLSX handles multi-account and multi-month engagements in one pass and exports Excel, CSV, QBO, OFX, QFX or QIF.
Modern accounting requires efficient data processing, but PDF bank statements create significant bottlenecks in your workflow.
Typing transactions manually leads to typos, transposition errors, and costly reconciliation issues that can affect your clients' financial accuracy.
Processing a single month's statement can take 30-60 minutes of tedious copy-paste work, reducing time available for higher-value advisory services.
Each bank uses different statement formats, requiring you to adapt your process for every client's unique banking relationships.
Manual data entry makes it difficult to maintain a clean audit trail and prove the accuracy of your financial records.
Statement processing bottlenecks during busy periods can delay closing the books and meeting client deadlines.
As your practice grows, the time spent on statement processing grows proportionally, limiting your capacity.
Our AI-powered platform delivers accurate, fast bank statement conversion.
Convert statements in seconds, not hours.
AI extraction shows every row so you can review before export.
Export to Excel, CSV, or QBO.
Works with any bank statement format.
Your data is encrypted and protected.
Upload and convert multiple statements at once.
No technical expertise required.
Drag and drop your PDF bank statement.
Tip: Multi-page statements work perfectly.
Our AI extracts all transaction data automatically.
Tip: Usually takes under 30 seconds.
Get your formatted Excel or CSV file.
Tip: Ready for immediate use.
What the file has to prove, by engagement type.
Three ways, in descending order of how much of your afternoon they cost. Retyping from the PDF is accurate only while attention holds. Copying and pasting into Excel usually breaks the columns, because a statement is laid out for reading rather than for a grid. Converting the PDF directly gives you dated, described, signed rows plus a running balance, which is the only version that can be tied back to the statement.
It is if you can prove completeness, and that is a property of the file rather than of the vendor. Keep the running balance as a column. Opening balance plus credits minus debits should equal the closing balance printed on the statement. If it agrees, every row came across, and you have a check a reviewer can repeat without reopening the PDF.
| Engagement | What the statements have to prove | What to keep in the workpaper |
|---|---|---|
| Year-end close and tax prep | Every transaction in the period is present and categorized | The converted register plus the source PDF, with the closing balance agreed to the statement |
| Catch-up or cleanup work | Months of history that never reached a bank feed | One continuous register per account across the whole period, not twelve separate files |
| Audit and review | A reproducible trail from the PDF to the number in the trial balance | A running balance column, so completeness is demonstrable rather than asserted |
| Forensic and litigation support | Nothing added, nothing dropped, nothing reordered | Original transaction order preserved, with the extraction repeatable on the same file |
Convert each account separately and keep them separate through the close. Statement layouts differ by institution, so a merged file hides which account a row belongs to and makes the balance check impossible to run per account. Once each register foots on its own, combining them for analysis is safe. Doing it in the other order is where reconciliations go wrong.
Convert the whole period in one pass per account rather than month by month. A year handled as twelve separate jobs means twelve chances to mis-order a file or lose a page, and the running balance only proves completeness when it runs unbroken from the opening balance to the closing one. Batch conversion exists for exactly this shape of work, and the cleanup workflow covers the sequencing.
Scans are common in catch-up work, because the client is often photographing paper the bank mailed years ago. A text-based PDF can be parsed directly; an image has to be read with OCR first. Either way the completeness check does not change: the converted closing balance still has to agree to the statement before the file goes into the workpaper.
Excel when a human is going to review, sort and annotate the rows, which covers most workpaper use. CSV when the destination is another system and you want no formatting to travel with the data. If the rows are headed for a client ledger rather than a schedule, exporting straight to a QuickBooks-ready file skips a manual mapping step and the transcription risk that comes with it.
For firms with more than one client
The Plus plan is the one most accounting and bookkeeping firms end up on. It removes the per-statement page limit and adds the features that matter once you are processing for many clients instead of one.
$74/month billed annually at $888, or $149 month to month.
BankXLSX uses AI tuned to read US bank statement layouts and shows every extracted row on screen, so you can review and correct the data before you export it. Accuracy is high on clean, text-based statements, and because you verify before download, nothing goes into your books unchecked.
We support statements from all major US banks and most international institutions.
Yes. We offer Excel, CSV, and QBO formats that import directly into QuickBooks, Xero, and other accounting software.
Absolutely. We use bank-level encryption and automatically delete files after processing.
We offer plans from individual to unlimited enterprise packages.
Yes. Create an account and run a one-time 15 page demo (5 pages per statement) with no credit card, then pick Starter or Plus.
The bookkeeping-side workflow.
CSV output built for CPA workflows.
Convert a full period in one pass.
Sequencing a catch-up engagement.
Extraction built for audit trails.
Cancel anytime from your account settings · refund policy
Get started converting bank statements to spreadsheets.
USD
per month
per month
$288 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
Scale statement conversion across your team with automation.
USD
per month
per month
$888 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
Enterprise-grade bank statement conversion and controls.
USD
per month
per month
$ charged today
Choose speed vs accuracy when extracting
| Base AI Faster | pages |
| Pro AI Best accuracy | pages |
Try it once, free: sign up and convert up to 15 pages (5 per statement) with no credit card. The demo does not renew.
