Turn merchant processing statements into a spreadsheet of fee lines with volumes, rates, and totals. Built for merchant services agents, payment consultants, controllers, and any business that suspects it is overpaying. Start free, no credit card.
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A merchant processing statement is the monthly document your payment processor sends showing card volume, interchange, network assessments, processor markup, and every monthly or per item fee. It arrives as a PDF that can run twenty pages and carry hundreds of fee lines, which is why almost nobody checks it. Upload those statements here and each line comes back as a row with the description, card type, volume, rate, per item amount, and total charge, so you can total the fees, divide by card volume, and see the effective rate you are actually paying. Last updated July 2026.
The fees are all disclosed. They are just disclosed in a format designed to be filed rather than audited, and no two processors lay it out the same way.
A single month can run past twenty pages once the interchange detail is included. A PDF cannot be sorted by fee type, totaled by category, or compared to last month without retyping the whole thing first.
First Data, Worldpay, Global Payments, Square, Stripe, Elavon, and the thousands of ISOs that resell them all print a different structure. A template that reads one statement will not read the next.
Interchange detail breaks volume down by card brand, product type, and qualification level, which produces dozens or hundreds of rows a month. That is the part with the money in it and the part nobody reads.
Tiered pricing buckets transactions into qualified, mid qualified, and non qualified rates so the processor markup is blended into a single number you cannot pull apart by eye.
Charges labeled network access fee, regulatory compliance fee, technology fee, or non qualified surcharge sit next to genuine pass through costs and read the same way on a printed page.
A rate that drifted at a repricing only becomes obvious when you line twelve statements up beside each other, and that is a spreadsheet job.
The processing statement flattened into the columns a fee analysis actually needs, from the documents you already hold.
Description, card brand, volume, transaction count, rate, per item amount, and total charge, each in its own column instead of running across a printed page.
Once total fees and total card volume are cells rather than paragraphs, the effective rate is a division. That single number is what makes two processors comparable.
Convert a full year together and get one date ordered file, which is how a rate that moved mid year or a fee that appeared quietly becomes visible.
Statements from different processors convert into the same column layout, which is the precondition for comparing an incumbent against a proposal.
An .xlsx workbook to build the analysis in, or a CSV to load into your own model or proposal tool.
Nothing connects to a processor account. You upload a statement you already have and download a spreadsheet.
The sequence agents and consultants use before quoting against an incumbent processor.
Upload the monthly processing statements for the period under review and get back one sheet of fee lines per processor.
Tip: Three months is the minimum, twelve is better.
Total every fee on the statement, divide by total card volume, and multiply by 100. That is the number to quote against, not the headline rate on the first page.
Tip: Include monthly and per item fees, not just the percentages.
Group the lines into interchange, network assessments, and processor markup. Interchange and assessments are fixed. Everything left is the part that is negotiable.
Tip: Markup is where a switch actually saves money.
Anyone quoting against an incumbent processor, and anyone accountable for what card acceptance costs.
Turn a prospect PDF into a comparison in minutes instead of keying it by hand, and show the effective rate side by side with your proposal.
Load a client history fast when the client can only produce PDFs, which is the normal starting position on a first engagement.
Understand what card acceptance costs as a percentage of revenue and whether the number has drifted since the contract was signed.
Check a statement before renewing, especially where card volume is high and a fraction of a percent is real money.
A merchant statement is the monthly account document a payment processor sends to a business that accepts cards. It reports total card volume and transaction counts for the period, then itemizes every cost applied against them: interchange owed to card issuing banks, assessments owed to the card networks, the processor markup, and any flat monthly or per item charges. It is the only document that shows what card acceptance actually cost, which makes it the basis for every processor negotiation and every switch.
Add every fee on the statement, including monthly and per item charges, then divide by total card volume for the month and multiply by 100. If a business processed $180,000 and paid $4,500 in total fees, the effective rate is 2.5 percent. This single number is the only fair way to compare two processors, because a headline rate ignores the flat fees and a tiered quote hides the markup inside blended buckets.
Interchange, assessments, and markup. Interchange goes to the bank that issued the customer card, is set by Visa, Mastercard, Discover, and American Express, and is identical for every merchant at a given card and transaction type. Assessments go to the card networks and are also fixed. The markup is the processor share, and it is the only one of the three anybody can negotiate. Splitting a statement into those three buckets is the whole point of the analysis.
| Fee component | Who receives it | Typical range | Negotiable |
|---|---|---|---|
| Interchange | The card issuing bank | Roughly 1.5 to 2.5 percent plus a per item amount, by card and transaction type | No |
| Network assessments | Visa, Mastercard, Discover, Amex | Around 0.13 to 0.14 percent of volume | No |
| Processor markup | Your processor or ISO | Commonly a fraction of a percent plus a per authorization fee | Yes |
| Monthly and service fees | Processor, gateway, or ISO | Statement, PCI, gateway, terminal, and minimum fees | Usually |
| Incident charges | Processor and networks | Chargeback, retrieval, and returned item fees | Partly |
Interchange plus prints the true interchange cost and the processor markup as two separate figures, so you can see exactly what the processor is keeping. Tiered pricing sorts the same transactions into qualified, mid qualified, and non qualified buckets and quotes one rate per bucket, which blends the pass through cost and the markup into a number that cannot be taken apart from the statement alone. Flat rate pricing, the model Square and Stripe use, does the same blending at a single headline rate. None of them is automatically cheaper, but only interchange plus lets you audit the split, which is why a converted statement matters more under the other two.
Interchange and assessments are pass through and are not worth arguing about. The lines worth attention are the ones with vague names, because those are where markup is often relabeled: network access fee, regulatory compliance or PCI non compliance fee, technology or annual service fee, non qualified surcharge, and any monthly minimum. None of these are automatically improper. The point of putting them in a spreadsheet is that you can total them, express them as a share of volume, and ask what each one buys.
Three months is the working minimum and twelve is better. One month cannot show whether a rate changed at a repricing, cannot separate a seasonal volume spike from a genuine trend, and cannot reveal a fee that only bills quarterly or annually. An annual PCI fee or an equipment charge that appears once a year will be missed entirely by a single month review, which is exactly why processors are comfortable being quoted on one.
A processing statement only tells you what the processor charged. What actually landed in the account is a separate question, because deposits arrive net of fees, refunds, and chargebacks, so gross sales never match the bank line. Converting the bank side too is what lets you tie the two together: the Square statement converter, the Stripe statement converter, and the Clover statement converter handle the payout side for those platforms, and the bank reconciliation workflow matches each payout to its deposit. If you are also reviewing what the bank itself charges, that is a separate document and a separate exercise covered by the bank fee analysis software page. Restaurants and retailers usually arrive here from the restaurant converter or the retail converter, and once the fee lines are coded you can push them into the ledger with a CSV to QBO converter.
A merchant statement is the monthly document a payment processor sends a business that accepts cards. It shows total card volume and transaction counts, then itemizes interchange, network assessments, the processor markup, and every flat monthly or per item fee applied during the period.
Start at the summary for total card volume and total fees, then work into the fee detail. Add every charge, divide by volume, and multiply by 100 to get the effective rate. Then sort the lines into interchange, assessments, and markup, because only the markup is negotiable.
It depends on card mix, average ticket, and whether transactions are swiped or keyed, so there is no universal number. What is reliable is the comparison: calculate the same effective rate on your current statement and on any proposal, over the same months, and compare those two figures rather than headline rates.
Yes. Upload the PDF statement and each fee line comes back as a row with description, card brand, volume, rate, per item amount, and total charge. Download it as an .xlsx workbook or a CSV and build the analysis from there.
The converter reads the statement document rather than connecting to a processor account, so it is not tied to a specific provider. Statements from the large acquirers, from ISOs that resell them, and from flat rate platforms all convert into the same column layout.
No. Interchange is set by the card networks and paid to the bank that issued the customer card, and it is the same for every merchant at a given card and transaction type. Assessments are fixed too. Only the processor markup and the flat service fees can move.
Yes, once both statements are converted into the same columns. Compare effective rates over the same months, then compare the markup lines specifically. Comparing headline rates across different pricing models is the mistake the analysis exists to prevent.
It gives you the numbers to judge that, not a verdict. The converter turns the statement into rows so you can calculate the effective rate, isolate the markup, and total the flat fees. Whether those figures are reasonable is a judgment about your card mix and your contract.
The same exercise for what the bank charges.
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